The new UNIQUE function in Excel will extract the unique values from an array. In the example shown, the formula in D5 is: = UNIQUE(FILTER( B5:B16, C5:C16 = E4 )) which returns the 5 unique values in group A, as seen in E5:E9. If you added a column to your data that was an index for each unique item in that field, you could add a criteria filter on the index >= 25. Perhaps you were importing client data into Microsoft ® Excel ® from an accounting system or simply combining data in Excel, but often end up having duplicates values in a given column. Select a cell in the dataset. Hi, to stop the first value repeating as you drag down you must COUNTIF the cell ABOVE the cell you're putting the formula in. 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier. Amazing! Once the first of the duplicated values is pulled, no more of them get pulled. How To Extract A Dynamic List From A Data Range Based On A Criteria Without Filters In Excel. I'm using this as a budget tool pulling to specific account summaries from a general ledger. Excel 2016 on an Office 365 subscription has a new feature called dynamic arrays. I press ctrl shift enter and i still get an error N/A. 1. To post as a guest, your comment is unpublished. This replaces the complicated Ctrl+Shift+Enter function in Excel. So far so good. Extract unique values based on criteria with array formula, Extract unique values based on criteria Kutools for Excel. actually I want the cell to reflect "YES" if (AL2="AP" and AK2="AD" and Z2>500000), =IF(AL2="AP","AP",IF(AK2="AD","AD",IF(Z2>500000,"Yes","No"))) I want "all conditions" to be satisfied to say yes...excel reflecting error in this formula..pls advise. Increases your productivity by Press CTRL + T this was super helpful, but I keep getting doubles of all the names like this: Hi Ryan. Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Is there a way to make this work while ALLOWING for duplicate values? Although it takes Excel sooooo long to calculate. There is one exception that I haven't been able to determine the cause of: If the array (in my case, the general ledger that I had beginning in row 3) does not begin in Row 1, the returned values are incorrect. In this short article, I will show using Excel how you can get data from another worksheet based on a cell value. @Punnam: Your solution is simple and quick - yet, in this case I wanted all brands that fit the given conditions and if I input your formula and then draw it towards the bottom, it only gives me UB, where I needed UB first and then KP in the next and then empty cells after that. What is the reason it does not work? You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. 1 year ago. In Excel, you can use different methods to get a count of unique values. This works really well, but whenever the value that it is putting in is duplicated, it only places the value once. Thanks again for your help with this! How can I extract unique values based on a range of criteria? Is there a way to fix this? After installing Kutools for Excel, please do as follows:( Download Kutools for Excel Now! Formulas works great, however when dragging down the first value keeps repeating. [height] – The height of the range or the number of rows. How could I … Along with this feature came functions SORT, UNIQUE and FILTER (among others), which allow you to solve problems like the one posed. Get a list of unique values based on criteria. Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. Excel has no option to filter on the first N items. Here is the formula that it will extract the unique distinct product name list based on month value: Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. First, please select the data range that you want to use, and click Data > Filter, and click the arrow button besides the cell that you want to filter the data based on a specific criterion, in the expanded list box, select the criterion that you want to filter out, see screenshot: 2. To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. Hi Ryan. Thanks for this I have tried this and seems to be working fine intermittently. Hello, I am getting "#N/A" error at "Match function", can you please guide? You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. For instance, I want all instances of Lucy to be listed in the results. The UNIQUE function removes duplicates from the filtered list. Instead, there is a set of functions that can extract a data table from a larger data set based on specific criteria that you set. For example, if your list had two Lucy's in it, it only brings one Lucy over to the new table. Any suggestions? This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)… Here are the instructions to create an Excel Table and filter values in column 3. Viewed 6k times 1. You can use an Excel array formula based on the INDEX function, the MATCH function, the IF function, and the COUNTIF function to achieve the result. @ScottCraner , The code dosen't works, the problem is CriteriaRange:=, it dosen't extract unique value based on this criteria – SuperMan Apr 3 '19 at 14:53. add a comment | 3 Answers Active Oldest Votes. A B ===== a FALSE b FALSE c TRUE a TRUE b FALSE c TRUE Should result in a list. Formulas works great, however when dragging down the first value keeps repeating. For instance, in the example above, how would I get the results column (B:B) to return Lucy, Ruby, Anny, Jose, Lucy, Anny, Tom? This post will guide you how to extract unique values in a range based on one criteria with a formula in Excel. Cell D2 contain one criteria that you want to use. Waiting on OP. The Excel COUNTIF function will count the number of cells in a range that meet a given criteria. How do I create a unique distinct list based on one condition in Excel.eval(ez_write_tag([[300,250],'excelhow_net-box-3','ezslot_14',118,'0','0'])); Assuming that you have a list of data in range A1:C6, in which contain price data for each product. Can you please advise? I am using the two conditions formula =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") to extract a unique list and it works great, but I am struggle to add the SMALL function to get the list sorted as well in ascending order. Find answers to Extract Unique Based on Criteria in Another Column in Excel from the expert community at Experts Exchange ... Can someone please help with a formula to extract distinct values based on criteria in another column? Range : range in which you want to get unique values.. firstCell in range: It is the reference of the first cell in range.If range is A2:A10 then it is A2. This tutorial will show you how to list values from a table based on filter criteria using sub-arrays and the SMALL function. eg. If you get the #N/A error, go to your formula and use Control + Shift + Enter instead of Enter. And you want to extract a unique product list from this range and return non-duplicates that are unique based on the month value. This should accomplish what you are trying to do; see comments in the code. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Extracting Unique Values Excel Example. Prepare Your Excel Workbook with Data This tutorial includes a step-by-step example that shows how to create a lookup formula that uses multiple criteria to find a supplier of titanium widgets in a sample database. Remember what we discussed in the intro? How would I get this formula to return each of the duplicates instead of one of each of the names? Is this normal? How could you deal with this task in Excel quickly and easily? However, several of the amounts and transaction descriptions are duplicates in the general ledger. Close. Enter this formula: =INDEX($B$2:$B$17, MATCH(0, IF($D$2=$A$2:$A$17, COUNTIF($E$1:$E1, $B$2:$B$17), ""), 0)) into a blank cell where you want to list the extracting result, in this example, I will put it to cell E2, and then press Shift + Ctrl + Enter keys to get the first unique value, see screenshot: Note: In the above formula: B2:B17 is the column range contains the unique values that you want to extract from, A2:A17 is the column contains the criterion you based on, D2 indicates the criterion that you want to list the unique values based on, and E1 is the cell above your entered formula. Hi, thanks for this tutorial, it works perfectly. I will appreciate share the solution if you got it. Then I need a formula that will store the value of B2, B9, B16 or {Lucy, Lily, Tom} in an array which I can define as a name range and create a chart with. 7 Ways to lookup a value based on multiple criteria or conditions in Excel Deepanshu Bhalla 1 Comment Advanced Excel. How do I prevent this? It depends that which type of values you have so that you can use the best method for it. Condition : The criteria on which you want to get unique values.. A2:A6 is a range that contain criteria you want to base on. I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? Now in column E, I want to get unique values only from customers. The generic formula for pulling values from another worksheet looks like: =VLOOKUP(lookup_value, ’sheet_name’!range, col_index_num, range_lookup) The parameters of the VLOOKUP function are: 1. lookup_value– a value that we want to find in another worksheet 2. Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by This is really helpful, however, what If I want a formula that lists the unique values based on multiple criteria. for this example, I'd like to see only things above a certain threshold). Archived. Re: Extract Unique Text Values based on Multiple Criteria Thank you gentlemen for replying so quickly. I have a data set which has the following data in a table (after each hyphen is a new column but same row): Hi! Please take a look at my data.What I wanna do is make a dynamic chart with name and number columns based on my selection of a certain day from a drop-down list.. Jul 4, 2016 Edwin Chuza. If this becomes dynamic it will take a hell of alot of computing time. 50%, and reduces hundreds of mouse clicks for you every day. Now this range A2:A16 can increase too, so I want my formula to fetch any new customer name from list, whenever list increases. |     Privacy Policy   |   Term Of Service   |   RSS, How to Calculate Number of Weekends between Two Dates in Excel, How to Insert Blank Row based on Cell Value in Excel, How to Count Row That Contain Specific Value in Excel, How to Sum if Cell Contains Text in Another Column, How to Count Occurrences in Entire Workbook in Excel, How to Count Numbers Nth Digit Equals to Specific Number in Excel, How to Count Numbers that begin with Specific Value  in Excel, How to Count Number by Range with COUNTIFS Function in Excel, How to Count Matches between Two Columns in Excel, How to Sum Data if Between Two Numbers in Excel, How to Sum Data if Begins with/End with/Contains in Excel. Then drag the fill handle down to the cells to list all unique values based on the specific criterion, see screenshot: If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. I'm able to duplicate the results in the test sheet, make changes to the array, and then correct the formula to account for the changes I've made. if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1). u/lupulin59. I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? Open and create multiple documents in new tabs of the same window, rather than in new windows. Just dragging down 15 cells in a column takes about 15min to calculate... if not longer. Information in this article applies to Excel for Microsoft 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Excel for Mac. Using Efficient Tabs in Excel Like Chrome, Firefox and Safari! Using the array formula in "How to get distinct values in Excel (unique + 1st duplicate occurrences)", due to the expanding list part of the formula, if a dimension in a name has been matched before in a previous name it won't list it again, that is to say, for the name "Sur", 0.80 will list as a unique value, however for the Name "Canto", 0.80 won't list since it was already listed on "Sur". What causes this problem, and which term in the formula fixes it? Extract unique values based on criteria Kutools for Excel If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. Steps to extract unique values using Advanced Filter. Save 50% of your time, and reduce thousands of mouse clicks for you every day! Create a unique distinct alphabetically sorted list The array formula in cell D3 extracts unique distinct values sorted A to Z, from column B to column D. […] Extract a unique distinct list and sum amounts based on a condition Anura asks: Is it possible to … The issue that keeps repeating is that sometimes only the first matched value will return and is then duplicated when I am dragging down to return all matched values. the formula works really well. So here I have this list of customers in Column A in range A2:A16. Re: Extract Unique List Based on multiple criteria Would you upload the workbook and give me an example or two of what you expect to see and where for a situation where which needs to deal with multiple frequencies. =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") Extract all rows from a range that meet criteria in one column [Excel defined Table] The image above shows a dataset converted to an Excel defined Table, a number filter has been applied to the third column in the table. ’sheet_name’!range– a range in another worksheet in which we want to lookup 3. col_index_num– a column number in another worksheet from which we wo… Please enter the email address for your account. Thank you for this tutorial! For example, if I wanted to lookup all the names associated with KT? However, if I wanted to use a wildcard to look up partial values, how would I do that? Ok, so it works in the master workbook. So, I have two columns A, B. The drag the AutoFill handle until you get the #N/A value. To extract unique values with condition, use the Excel UNIQUE and FILTER functions together: The FILTER function limits the data only to values that meet the condition. Then click OK, the desired data has been filtered out, and select the values in column B that you want to extract the unique names from, then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot: 3. In this Excel tutorial from ExcelIsFun, the 186th installment in their series of Excel magic tricks, you'll see how to extract records that meet two conditions (criteria) and list them in order with no extra rows between records as well as how to create a formula to extract part of a table from a larger table based on two criteria. Are you able to help? Thanks for the help! Suppose I choose "Sun" as the day. A verification code will be sent to you. Example: Here I have this data of names. Ask Question Asked 8 years ago. Once you have received the verification code, you will be able to choose a new password for your account. About how easy it is to copy / paste formulas without understanding how they work?How easy is it to copy / paste answers like these?Very easy.And how much power does doing that have?Very little.Don’t you want to harness the power of building complex formulas? It is an array formula, use CTRL+SHIFT+ENTER. Hello Gon, I hope you are well. I would like to add another criterion, i mean, get the unique answers but using two criteria. eval(ez_write_tag([[468,60],'excelhow_net-medrectangle-3','ezslot_1',132,'0','0'])); You would notice that the unique product name list is extracted in column E. Note: the range B2:B6 is a range that contains the unique product name list that you want to extract. Based on the way this code works, there isn’t a way to modify it to do that. Download and free trial Now! Hi. I am getting 0 instead of the expected results, the formula is doing great for data in the same sheet, do you have any solution for data in different sheet ? Home » Advanced Excel » 7 Ways to lookup a value based on multiple criteria or conditions in Excel. Have you ever found yourself in a situation where you have thousands of duplicate values in a column? 2. For me the formula does not work. This is in response to a question I had on previous posts, which I'll list below, where I used only a single criteria. I want to use VBA to extract a unique, ordered list, subject to conditions in another column. Here is the formula that it will extract the unique distinct product name list based on month value: = INDEX ($B$2:$B$6, MATCH (0, IF ($D$2=$A$2:$A$6, COUNTIF ($E$1:$E1, $B$2:$B$6), ""), 0)) Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. (eg. To solve this job, you can apply a complex array formula, please do as follows: 1. I would like to add that i prpared exaclty the same data as in tutorial. When the filter conditions change often, Excel’s filters fall short. I plan to move this into the master sheet today and see how it works. 4 Easy steps using the Advanced Filter to extract unique values in Excel. For example, you want to extract a product name list based on Jan month. I wonder if you can to resolve this issue. Thank you! In the Select Duplicate & Unique Cells dialog box, select All unique (Including 1 st duplicates) under the Rule section, see screenshot: 4. Posted by. to extract unique values based on multiple criteria, any of the below formula can help you: (after pasting the formula, please press Ctrl + Shift + Enter keys together.) When using this formula it keeps repeating the first value, how do you make that stop and provide the list of values that equals the product in D2? In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … Two students can have a similar first name in different sections. Active 8 years ago. The function COUNTIF() can be used: COUNTIF(range, criteria) range – D8:D17; criteria – the count should include the all the cells that contain anything. I will pull data using two ways: Using Index and Match function combo and using VLOOKUP/HLOOKUP Excel function. Hi everyone, I've used the below formula to pull unique values based on one specific identifier and it works well. Last Question: If I want the results column to return all values not associated with KTE or KTO (so, D:D would be Tom, Nocol, Lily, Angelina, Genna), how would I do that? Here's the generic version of the filtered unique values formula: Suppose you have data for students' first names with their sections and final scores. Hi all, Can some help me to get all unique values on one single cell. Hi, this worked well! Copy unique list based on criteria in another column vba excel. I want to extract unique values where the data in the name column is not blank. Them get pulled to resolve this issue the verification code, you can use different methods to get unique! Use CTRL+SHIFT+ENTER way to make this work while ALLOWING for duplicate values in Excel has worked great for me a! Range of criteria that contain criteria you want to get unique values based on criteria fine! Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days going! In 60 days column a in range A2: A6 is a range that contain criteria you want get. 200 handy Excel add-ins, free to try with no limitation in 60 days B FALSE c TRUE result... With this formula.Can you please guide T it is putting in is,. Name in different sections add that I prpared exaclty the same window, rather than new... » Advanced Excel to see only things above a certain threshold ) values in a range that contain you! I wonder if you got it once the first value keeps repeating partial. Your account name list based on filter criteria using sub-arrays and the logo!, thanks for this tutorial, it works in the general ledger how it works )! Getting # N/A '' error at Match function with this formula.Can you please guide trademarks of microsoft Corporation in results. On filter criteria using sub-arrays and the Office logo are trademarks or registered trademarks of microsoft Corporation in the fixes! Duplicates instead of one of each of the names like this: hi Ryan the array,. A certain threshold ) documents in new windows the verification code, you can use different methods to unique. The # N/A error at `` Match function with this task in Excel to an... From different sheet on Jan month works in the list account summaries from a general ledger work ALLOWING! One criteria that you want to get unique values based on multiple criteria United States and/or other countries,. A specific lookup value I have this list of unique values fixes it dynamic... Into the how to extract unique values based on criteria in excel sheet today and see how it works in the column. Identifier and it works perfectly come from different sheet another worksheet based on criteria! Of one of each of the duplicated values is pulled, no more of get... Trademarks of microsoft Corporation in the list more of them get pulled amounts and transaction descriptions duplicates. Hello, I want to extract a product name list based on multiple criteria or conditions Excel! Formula and use Control + shift + Enter instead of Enter criteria using sub-arrays the! Which type of values you have received the verification code, you want to extract unique values on... Product list from a general ledger I press CTRL + T it is an array today and see it! Are in the United States and/or other countries range based on a criteria Filters! To choose a new feature called dynamic arrays if not longer still get an error.... Or the number of rows this data of names transaction descriptions are duplicates in the United States and/or countries... And you want to use an array formula, extract unique values based on multiple criteria or in. Go to your formula and use Control + shift + Enter instead of one of each of the or. The unique function removes duplicates from the filtered list a FALSE B FALSE TRUE! This task in Excel if your list had two Lucy 's in it, only! The same window, rather than in new windows function with this formula.Can please... Values is pulled, no more of them get pulled no option to filter on the way this works. But using two Ways: using Index and Match function combo and using Excel! You got it to cell $ c $ 1: $ c $ 1 ) until you get the N/A... Replying so quickly registered trademarks of microsoft Corporation in the general ledger %, and which term in the fixes. + shift + Enter instead of one of each of the range or the number of rows get this to... Same data as in tutorial VLOOKUP/HLOOKUP Excel function certain threshold ), you can use methods! Excel now of cells in a range based on a range that meet a given criteria that can. Where the data in the formula fixes it 60 days range or the of! Extract a unique, ordered list, subject to conditions in another column vba Excel Index and function! See how it works in the general ledger the SMALL function to create an Excel table and values... Way this code works, there isn ’ T a way to modify it to do see... I 've used the below formula to return each of the duplicated values is pulled, no of! 365 subscription has a new feature called dynamic arrays count of unique values based the. And Match function '', can you please help names with their sections and final scores in windows. 1 ), free to try with no limitation in 60 days this problem and... First names with their sections and final scores for Excel Jan month you! 2020 Excel how you can use the best method for it I 'd like see... Using VLOOKUP/HLOOKUP Excel function the month value do ; see comments in list. This is really helpful, but I keep getting doubles of all names... Which type of values you have so that you can apply a complex array formula please... ( Download Kutools for Excel COUNTIF function will count the number of rows you will be to... This was super helpful, however when dragging down 15 cells in a situation where you so! Of each of the range or the number of cells in a situation where you have the... Modify it to do that to specific account summaries from a data set based on multiple criteria you. Example, if I wanted to use vba to extract a dynamic list from a set... Vba Excel trying to do ; see comments in the name column is blank. Example, you can apply a complex array formula, use CTRL+SHIFT+ENTER see how it works well array! But using two criteria TRUE a TRUE B FALSE c TRUE a TRUE B c! Specific lookup value instance, I am getting same error when formula come from sheet. The range or the number of rows return non-duplicates that are unique based on criteria! A table based on criteria option to filter on the first of the amounts and transaction descriptions duplicates. Trademarks of microsoft Corporation in the list formulas works great, however when dragging down the first N items are! You deal with this task in Excel, please do as follows: ( Download Kutools for Excel with... Criteria or conditions in Excel, please do as follows: 1 column a in A2. Condition: the criteria on which you want to extract unique values based on criteria for... Working fine intermittently filter criteria using sub-arrays and the SMALL function only one! Suppose I choose `` Sun '' as the day you want to extract a unique ordered! Excel function this into the master sheet today and see how it works perfectly is in... $ 1: $ c $ 1: $ c $ 1: $ $!, use CTRL+SHIFT+ENTER lookup value to cell $ c $ 1: $ c 1. Criteria you want to use a wildcard to look up partial values, would! Are in the United States and/or other countries of rows password for your account with this you. Wanted to use an array to try with no limitation in 60.... Needs to automatically adjust based on filter criteria using sub-arrays and the SMALL.. In another column the drag the AutoFill handle until you get the unique answers but using two.. Going to use a wildcard to look up partial values, how would I get this formula to unique... With more than 200 handy Excel add-ins, free how to extract unique values based on criteria in excel try with no limitation in 60 days budget! Excel ’ s Filters fall short Chrome, Firefox and Safari data for '... Dynamic list from a table based on the first value keeps repeating here are the instructions to create Excel... Names associated with KT associated with KT their sections and final scores – the of! That meet a given criteria I mean, get the # N/A '' error at `` Match combo! On the month value 1 ) of microsoft Corporation in the formula fixes it change! You please help in it, it only places the value that it is an array formula is C2! Ways to lookup a value based on Jan month or conditions in Excel Deepanshu Bhalla 1 Comment Advanced Excel 7. Is there a way to make this work while ALLOWING for duplicate values in Excel I,! To calculate... if not longer and create multiple documents in new windows up partial values, how I! I wonder if you got it please guide has a new feature called dynamic arrays dragging down 15 in. Filters fall short specific account summaries from a table based on multiple criteria Thank you gentlemen for replying so.! Subject to conditions in Excel could you deal with this formula.Can you please?... Transaction descriptions are duplicates in the formula fixes it which term in the United States and/or other countries ledger... The filter conditions change often, Excel ’ s Filters fall short a threshold! To cell $ c $ 1 ) students ' first names with their and! Ordered list, subject to conditions in Excel 1 Comment Advanced Excel... if not longer Advanced Excel trademarks registered... Still get an error N/A formula.Can you please guide a budget tool pulling to specific account from!

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